Efficient Access to School & Student Information
Everyone--school staff, parents, students, alumni, and the community at large--gains fast access to searchable information, available from any Internet-connected computer with a standard web browser. Security settings allow the school to make different information, web-pages, and reports available to different people and groups without printing and circulating paper.
Save Storage Space While Increasing Retention Time
It takes space, filing cabinets, folders, and someone to catalog files to store paper documents and other artifacts pertaining to school operations and student academic records. Storing information digitally allows schools to save storage space and make it possible to save information for longer periods of time without having to free up physical space in a building.
Address a Fire Hazard
When assessing a fire hazard you must consider the possibility of a fire occurring and the magnitude of consequences of that fire. Even if the likelihood of a fire in your building is small, the probable consequences of a fire are increased if you store large amounts of dry paper onsite.
You may reduce the impact of a fire by reducing or eliminating the storage of highly combustible materials, such as paper, in your building.
Free Staff to Focus on Meaningful Activities
All information in the system is stored and searchable using boolean parameters. There is no need for school staff members to label, file, prepare and mail, physically store, or ultimately shred/dispose of school documents.
SchoolFront associates all student personal and academic information with the student's secure 360 degree profile which is accessible and searchable by authenticated school staff members. It gives school administrative staff a bird's-eye view of school operations and distributed process like attendance and discipline management.
Increase Information Security
Schools are often required by law to both store student information for a specific period of time (frequently a number of years so that transcripts can be run and longitudinal reports produced) and to protect that student information so that it does not fall into unauthorized hands. The protection of student grades and medical information are sometimes of particular concern.
Physically protecting information with a lock and key can help, but if a teacher leaves his or her gradebook out, or a school nurse leaves his or her filing cabinet unlocked, information can be leaked and even changed.
Increase security by encrypting and password protecting school and student information. SchoolFront allows administrators to set password and timeout rules for all users, and offers granular security so that information and reports are available to only users who are authorized to access the information and reports.
Removing the access of a user to the system, data, and reports is easy too!
Make Information Sharing Easier
Knowledge is power. It's easier to manage student behavior and drive academic performance when you have a complete view of each student. When school staff members become privy to student information and data created by other staff members, their ability to serve students is heightened.
For example being able to see a student's grades across courses, to view a log of his or her disciplinary incidents, to see his or her attendance record, and to read through parent communications may help a teacher with a struggling student gain insight into the student's problems and prescribe an appropriate intervention.
House PDF versions (or other popular formats) of school publications online in document libraries in your branded SchoolFront Portal. Organize files into a folder structure that makes intuitive sense to your users who can download files as needed rather than contacting the school office when they need documents.
Granular security makes it so you can apply security to document libraries, permitting only authenticated users to have access, or even permitting only a specific set of users to have access.
Easy Access to Reports
SchoolFront comes with a variety of standard reports and new reports can be created to process and display virtually any data tracked in the system. Reports are secured and restricted by user role. If he or she does not have the role required to use a report, the user will not even be permitted to see that the report exists.
There is no need to print out, distribute, or protect access to school reports because the users who need access to the information can get to it by logging in.
Increase Collaboration and Distribute Workload
Some processes, like the management of Discipline or Attendance in a school/district, are distributed and require the coordination of activities across multiple school staff members. SchoolFront allows for the centralized administration of such processes without much work.
Administrators overseeing Attendance, for example, can see see who has and has not submitted attendance, can trigger notifications in the event that attendance has not been submitted in a timely manner, can override the attendance statuses submitted if they have more information about a student absence, and do much more to ensure that this distributed process runs smoothly and that the inputs of each staff member are aggregated and acted upon appropriately.
Do More with Less & Increase Scalability
SchoolFront makes it easier and faster for school staff members to perform daily tasks.
Student grades, attendance records, and disciplinary logs are instantly available to parents and students without duplicate data entry by teachers or mailings from the office.
Report cards are generated with very little effort.
Newsletters and other school publications are circulated electronically with each user managing his or her own subscriptions.
Fundraisers and other events are advertised and managed easily online.
Admissions information is provisioned online without mailings and duplicate data entry when students are enrolled.
By reducing the time it takes school staff members to conduct business, SchoolFront makes it possible for schools to do more with less resources or to scale operations without additional expense.
Standardize Operations and Keep Data Capture Consistent
Implementing standards in the way school staff members conduct business and perform tasks at school increases predictability, the likelihood that tasks will be completed successfully and in a timely manner, that data is collected and captured in a consistent manner, and that the data collected in the course of doing business can be used for meaningful reporting.
Improve Reporting and Increase Data Analysis Capability
Schools aggregate a great deal of valuable student, teacher, and operational data but it's difficult to make use of it if it's stored in filing cabinets.
If you want to analyze your school's data to improve operations over time, evolve strategies to meet mandated objectives, identify the best interventions to improve student performance, create professional development plans, or achieve any other goal, SchoolFront will help to collect your data and develop reports to discover meaning in it.
SchoolFront gives everyone secure access to up-to-date information and powerful online tools.
Parents who before would have called the school office or a teacher for information can now login and get the information themselves.
Students can login from home to download class notes and see grades on each of their assignments.
Teachers can manage web-pages and proctor student blogs, forums, and galleries.
Athletics coaches can post their own schedules and scores.
Administrators can access the academic information of all students at the point of need and can aggregate the input of all teachers in the school to create report cards with very little effort.