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The New York State Wage Theft Prevention Act (WTPA) suggests that all private-sector New York State employers give written notice of salary/wage rates to new hires and all employees by February 1 of each year. While public school districts are technically exempt from this requirement, many still provide a notice of salary to employees to eliminate ambiguity around salary. Doing so can certainly be considered a best practice.
The contracts of teachers and other school personnel often prescribe a set of terms for calculating (usually annual) raises in salary and describe specific circumstances under which salaries must be adjusted. These terms can result from collective bargaining or be applied to individual employees. SchoolFront allows you to track these terms in salary calculation rules and then apply the calculations to groups of employees in order to determine appropriate changes in salary.
SchoolFront allows you to mail-merge digital notices of wage/salary for all employees and mass-email them their notices of salary. SchoolFront then provides a completely paperless procedure for the employee to review the notices. The process concludes with the digitally-signed notice of wage/salary stored in the employees' electronic personnel folders for future reference by both the employer and the employee.